CallPilot Is Now Live With Ashby

CallPilot's AI applicant screening call is now live with Ashby. Ashby clients can screen every applicant, collect ID and documents, and have the candidate record updated automatically — without a recruiter picking up the phone.

You can also check out our permanent Ashby AI applicant screening integration page to explore the complete technical flow or claim your 100 free screening credits.

The bottleneck this removes

High-volume recruitment fails in the same place almost everywhere: applications arrive faster than recruiters can call them.

An application lands. It joins a queue. A recruiter gets to it when they get to it — often days later, often after two voicemails and a missed callback. By the time the screening conversation actually happens, the candidate has applied to four other roles and one of them has already called.

Then the second bottleneck starts. The applicant is qualified, so now you need their right to work documents and their ID. You email them. They don't reply. You email again. A week passes. The record sits at "awaiting documents" while the candidate cools off and eventually goes quiet.

Neither of those problems is a recruiter performance problem. They're arithmetic. There are more applicants than there are recruiter hours to call them.

What happens now

An applicant applies to your Ashby job posting. CallPilot polls Ashby on a schedule and picks up the new application within the hour, then calls the applicant with a human-like AI voice.

The call runs your screening questions as a natural conversation in a human-like AI voice — availability, right to work, experience, location, salary expectation, whatever you've configured for that role. It doesn't sound like a phone tree and it isn't a list of recorded prompts. Most calls complete in under two minutes.

If the applicant qualifies, CallPilot immediately sends a WhatsApp or SMS message requesting their ID and any documents the role requires. That message goes out seconds after the call ends, while the applicant is still thinking about your job rather than three days later when they've moved on.

When the documents come back, they attach to the applicant's Ashby profile. The screening outcome, the call transcript and the status all write straight into Ashby.

No re-keying. No separate dashboard. No export. The whole sequence is fully automated — nobody has to trigger it, chase it or type it up.

What your recruiters open on Monday

Three statuses on the Ashby pipeline:

Instead of opening Ashby to a list of names to call, your recruiters open it to a pipeline that has already been worked.

Applications don't arrive during office hours

Most people job hunt in the evening and at weekends, because during the day they're at their current job.

A 9-to-5, Monday-to-Friday recruitment team covers 40 hours out of 168. The applications arriving in the other 128 sit and wait — and on Monday morning they queue behind Monday's applications for the same finite recruiter time.

CallPilot picks up the Friday 11pm applicant within the hour and screens them before midnight. Documents requested in the same interaction, and often back before your team is awake.

100 free screening credits for Ashby clients

Ashby clients can trial CallPilot with 100 free applicant screening credits on a live role. No card required.

Pick your highest-volume vacancy, run it through CallPilot for a week, and compare the pipeline against the same role screened manually.